Danville Oaks Rugby Football Association

2017-2018 Regular Season Registration

Welcome

Registration for the 2017-2018 Regular Rugby Season is OPEN !

This registration session will allow you to complete contact information, sign up for participation and submit payment for the Regular Rugby Season.

Before completing registration through our secure site, please review registration requirements below.  

REGISTRATION PROCESS

 

You will need approximately 30 minutes to register.  Before starting a registration session, please have the following on hand:

Your player's REAL/LEGAL name!  When entering the player's information, please be sure to use the name which is on their legal document(s) (birth certificate, passport, etc.) as this is the only way to be verified to play by Rugby NorCal and USA Rugby.  

***Failure to follow this instruction may result in your child being ineligible to play in matches. ***

 

ID Head Shot Photo- A recent digital (JPG) passport sized photo of your player that has been taken within the last month.  The photo (JPG) must be in color and original.  Please do not scan, copy or take a photo of another document.  The background must plain white or off-white. NO glasses, hats or scrum caps. Please click here for more information about ID photo requirements.

 

Age Proof (For Youth participants in Middle School and Younger)- You will need a scanned government issued document providing proof of age (birth certificate or passport).

 

Grade Proof (For participants in High School)- You will need scanned or digital copy of a legal Picture ID (School ID Card or school transcript with picture). A California Driver’s License is acceptable if the Player is home schooled.

 

Emergency contact information/Medical Information- You will need a primary doctor and dentist’s contact information.  You will also need your medical and dental insurance policy information.  We request updated emergency contact information as well as updated medical information each year.  This information is needed in the event that emergency treatment is necessary.

 

Form of payment- Credit Card, Debit Card or Bank Account You will have the option to pay in full or participate in a payment plan.  The payment plan consists of 6 payments (September-February).  The later you register, the greater your initial payment will be.  Financial Aid applicants will be required to pay a minimum amount prior application review.

For more detailed information, please visit our Registration FAQ page.


PLEASE NOTE

Volunteer Participation Deposit:

Each player must provide a $125 Refundable Volunteer Participation Deposit (by check).  The deposit check will be voided and destroyed at the end of the season if the Club Policy Volunteer requirements have been fulfilled (5 dibs for each player).  The deposit check is required to be provided to the Oaks at the first practice the player attends.

***Failure to submit a Player Volunteer Deposit may result in your child being ineligible to play in matches. ***

 

Family Discount:  

If you are registering more than one player in your family, you will receive a $50 discount on the second (and subsequent) child's registration fee.  In order for the registration system to recognize that your family is registering multiple players, please register all of your players in the same registration session.  On the Review Page, there is a link near the bottom to "Register Another Player" - please click on this link to ensure that all of your family's players are registered during the same registration session.

***Failure to do so will result in a forfeiture of your family's discounted rates.***

 

Financial Aid Application:

The Financial Aid Application will appear near the end of registration.  This year a minimum payment is required at the time of registration.  Other registration fees will be temporarily waived until the extent of assistance is established by the the Financial Aid Committee and Executive Board. 


Club Administrators, Coaches, Referees & Board and Committee Members

Danville Oaks Board and Committee members whom are not CIPPd with USA Rugby (USAR) (not coaches, referees or competition management administrators) need to complete 2 items:

  1. Register with the Oaks for the 2017-2018 Regular Season as a “Board Member/Administrator” 
  2. Complete a background check by using a confidential system at no cost to you. Please use this link or contact the registrar for more information.

 

If you are interested in coaching, you must contact the Director of Coaching at coaching@danvillerugby.com or the VP of Operations at operations@danvillerugby.com to communicate your interest and discuss coaching requirements.  

All Oaks Coaches, Referees and Club Administrators (access to Rugby NorCal’s Competition Management System) need to register with BOTH USAR and the Danville Oaks.

Register or renew your USAR membership here.  

  • You may register for more than one role in the Club. 
  • Also, please note that the Oaks has 4 sub groups:  Danville Oaks HS Boys RFC, Danville Oaks HS Girls RFC, Danville Oaks Youth RFC, and Danville Oaks Rookie Rugby (non contact programs).  You may register for one or more role in each of the age groups.
  • You may be reimbursed for the USAR registration fees if you desire. Please submit a copy of your registration confirmation to treasurer@danvillerugby.com, and be sure to include your mailing address. 
  • The Oaks require all coaches to be Level 100 certified in order to participate in any on field coaching activities.  In addition, all coaches are expected to be Level 200 certified.   All head coaches must be Level 200 certified and in Active Status with USA Rugby.

Once you have completed your registration, ensure that your membership requirements are complete and you are in “good standing” and “active”.  

  •  If your membership is “In Progress”, your background check, Certification or Professional Development may not be complete.  Registration for Referee and Coach certification and development courses must be completed by each individual through the USAR Registration site, and cannot be completed until the current year membership has been renewed and paid.
    • For Coaches and Referees to be in good standing, you must complete all certification requirements. 
    • For coaches to remain “active”, ten units of Professional development are required each year.  
  • After you have completed your USAR registration, you must register with the Oaks.  In order to comply with state law, registration is required in BOTH systems.

Should you have any questions, please contact the following people:

Coaches- Oaks Director of Coaching Bob Grier at 925-518-5518 or coaching@danvillerugby.com or VP of Operations Kevin Barth at operations@danvillerugby.com

Referees- Oaks Vice President at referees@danvillerugby.com

Club Administrators, Board and Committee Members- Oaks Registrar Annette Hagewiesche at 925-368-5689 or registration@danvillerugby.com


Danville Oaks Rugby Football Association reserves the right to refuse membership to our organization for any reason.


Questions?

Send registration inquiries to :

Annette Hagewiesche

Secretary/Registration Chair, Danville Oaks RFC

Phone: 925-368-5689

Questions?

Please send payment inquiries to :

Bob Stephen

Treasurer, Danville Oaks RFC

Phone: 650-533-5851